For us to reimburse an expense you make on behalf of NHHS, the documentation must be sufficient for our auditor to approve it (cf. Accounting Regulation § 5-1-1).
If you want to be reimbursed for a purchase, the receipt must be attached as a supporting document to the expense form. We require:
A specification of what was purchased
Date stamp showing when it was bought
Amount
VAT treatment
Information about the company where the purchase was made
If the purchase confirmation is not from a company that provides a proper receipt, you must also provide some form of agreement documentation and a bank statement showing proof of payment. The more complete your documentation, the less likely it is that the form will be returned to you for corrections.
The purpose of the documentation is to confirm that the expense is genuine, related to NHHS operations, recorded in the correct accounting period, and that VAT treatment is applied correctly.
