FAQ En

In order to get approved and reimbursed an expense you make in NHHS, you should first and foremost clarify with the head of finance for your subcommittee that this is a purchase that is covered by their budget.

In practical terms, all you have to do is fill out the reimbursement form, and then send this as a complete PDF together with all receipts and attachments to utlegg@nhhs.no. Here we will make sure the form has been filled in correctly, and that the quality of the documentation is sufficient. Read our disbursement guide here to save both yourself and us time. You will receive a confirmation that the reimbursement form has been received, and we will then send it to an electronic approval by both the head of finance for the subcommittee and an employee of the Accounting Group (Regnskapsgruppen). If the reimbursement is approved, it is sent for payment.

In order for us to be able to reimburse an expense you make for NHHS, the documentation must be sufficient for our auditor to approve it (cf. the Accounting Regulations § 5-1-1). If you want money back for a purchase, the receipt must be included as a confirmation for the outlay. We must have a specification of what was purchased, a date stamp that shows when it was purchased, sum, VAT processing, and information about where the purchase was made. If the purchase confirmation is not from a company that provides a proper receipt, you must in addition to proof of service documentation also attach a bank statement confirming payment. The more documentation you provide, the less likely you are to get the form returned.

The purpose of the documentation is to confirm that the cost is genuine, that it can be linked to NHHS’s operations, that it occurs during the period in which we post it, and that the correct VAT treatment is performed.

The invoice will be sent to the person who booked VK before the end of the month following the month of the event.